at Advocates for Children
151 West 30th Street
New York, NY 10001
PLEASE NOTE: In some cases, certain information on this page may not be current.
Important changes related to McKinney-Vento were included in the Every Student Succeeds Act of 2015 (ESSA). The changes went into effect October 1, 2016, and include: expanded transportation protections until the end of the school year for temporarily housed students who move into permanent housing, the inclusion of preschool in the definition of "school of origin" (children can stay in their school of origin and receive transportation to that school), and changes to the dispute resolution process which include the provision of all McKinney-Vento related services (for example, continued enrollment and transportation) until a final decision is issued. For more information about ESSA changes to the McKinney-Vento Act, see the State Education Department's Field Memo regarding Implementation of Changes to McKinney-Vento Homeless Act as a Result of Passage of Every Student Succeeds Act.
Please continue to check here for updated information about how new laws will impact policies and procedures in New York State, and as always, feel free to contact NYS-TEACHS at 800-388-2014 with any questions you may have.
STAC Designation Forms and Procedures
STAC (System to Track and Account for Children) and Special Aids Unit is the office within the NYS Education Department (SED) responsible for processing requests for Commissioner's approval for reimbursement. This includes reimbursement approval for students who have been designated as homeless.
The form used for reimbursement is known as the STAC-202 form. SED only uses the STAC-202 forms for reimbursement purposes; however, school districts use the STAC-202 form to collect data on students who have been identified as homeless. Completed STAC forms help districts report on such topics as the number of students who are homeless in the school district. STAC 202 forms should be completed for each student identified as homeless, but districts should forward the completed STAC 202's to SED only if the district is eligible for reimbursement for the student.
When is a district eligible for reimbursement/additional state aid for instruction for a student in temporary housing?
Districts can receive reimbursement or additional state aid for instruction from SED for educating students in temporary housing who were last permanently housed in a different district from where they are currently enrolled in school. If a student is enrolled in the school district of origin, the district of origin is not eligible for reimbursement. However, if the student in temporary housing has decided to attend school in the district of current location, which by definition is different from the district of origin, that district is eligible for reimbursement and a STAC-202 form should be completed and sent to the STAC Office at SEDs to start the reimbursement process.
Approximately 2-3 weeks after receiving the STAC 202, the student's name should be in the STAC Mainframe. The district may then enter the dates of service (i.e. period of enrollment), type of program (general education, special education, BOCES, etc.) in the DSHOM (District Service Homeless) screen. (Please note, after December 2012, STAC 4 forms will no longer used. Instead, the information entered in the DSHOM screen will be used.) The STAC Unit sends Homeless Eligibility Reports to districts 2-3 times a year listing all students who have an open STAC202 for the year with no corresponding DSHOM approval.
At the end of each school year, or program year, the district should go to the DVHOM (District Verification Homeless) screen and verify all information in the STAC mainframe. This screen is sometimes referred to as the AVL (Automated Verification List).
After the student has been verified in the STAC mainframe, the district will receive an Approved Payment Report in the mail and then an electronic transfer of funds. Typically, payment will be made the spring following the service year of the Homeless Reimbursement Approval (i.e. first payment for students in temporary housing enrolled in the district of current location during the 2012-13 school year will be issued in approximately March of 2014).
If you have questions, please contact the STAC Office for more information at: (518) 474-7116.
What is a STAC-202 form?
A STAC-202 form is the designation form school districts must use to identify students who are homeless and indicate in what district the students will be attending school. It is also the reimbursement form used by the school district of current location to seek tuition aid from the State Education Department in cases where the student was last permanently housed in a different district. (N.Y. Education Law § 3209(2)(d)).
When does a STAC-202 form need to be filled out?
A STAC-202 form should be filled out for each student designated as homeless and attending school in the district. (N.Y. Education Law § 3209(2)(d)).
Who fills out a STAC-202 form?
Whoever decides where the student will attend school should also fill out a STAC-202 form indicating what school the student is going to attend. Under state law, parents, persons in parental relation, students whose parents are unavailable, and directors of residential runaway and homeless youth programs, may decide where the student will attend school. (N.Y. Education Law § 3209(2)(d)).
Who gets copies of the completed STAC-202 form?
The form should be given to: 1) State Education Department, STAC Unit, if the student was last permanently housed in a different district from the district of attendance (the district where enrollment is sought), 2) School district of attendance (district where enrollment is sought), 3) School district of origin (district where the student was last permanently housed), 4) School district where last enrolled, 5) Parent/Guardian/Unaccompanied youth/director of a residential program for runaway and homeless youth, and 6) Local Department of Social Services (DSS), only if the student was placed in temporary housing by DSS. (N.Y. Education Law § 3209(2)(d); 8 N.Y.C.R.R. § 100.2(x)(3)).
When should a STAC-202 form be submitted to SED?
District liaisons should submit completed STAC-202 forms to SED for tuition reimbursement when the student was last permanently housed in a different district.
Should STAC-202 forms be submitted to SED if a student is attending school in the district of origin?
The school district of origin should not submit STAC-202 forms to SED, but should keep them on file in the district for record keeping purposes.
Does a new STAC-202 form need to be filled out for the same student each year?
No, the STAC-202 form is open-ended and the STAC office will not change the designation of "homeless" until someone informs them that the student is no longer homeless.
Is a parent/guardian signature necessary to send in the STAC-202 form?
If the parent is unable to sign the form or if the form is for an unaccompanied youth, the person submitting the form can do so without getting the parent's signature.
What are the DSHOM and DVHOM screens?
The DSHOM (District Service Homeless) and DVHOM (District Verification Homeless) screens in the STAC mainframe are used to approve and verify tuition reimbursement or additional aid for instruction for students in temporary housing. On the DSHOM screen in the STAC Mainframe, districts enter the dates of service and type of program. At the end of each school year, districts verify all of the information on the DVHOM (District Verification Homeless) screen in the STAC mainframe.
Does a new STAC-202 form need to be submitted when a student moves from one temporary address to another?
Does a new STAC-202 form need to be submitted when a student moves into permanent housing?
No, but the LEA liaison should fill in question number 10, "Date Placed in Permanent Housing," and re-submit the form to the necessary people.
Where can you get a STAC form?
STAC forms are available from all school districts, LEA liaisons, departments of social services, and runaway and homeless youth shelters. (N.Y. Education Law § 3209(2)(d); 8 N.Y.C.R.R. § 100.2(x)(3)).
Where should a completed STAC form be sent?
Completed STAC forms can be faxed to: (518) 402-5047 or mailed to:
New York State Education Department (SED)
STAC and Special Aids Unit
Room 514W EB
Albany, NY 12234
Upcoming Workshops and Trainings
04/24/17 McKinney-Vento Training at Greater Southern Tier BOCES
04/25/17 McKinney-Vento Training at OCM BOCES
04/27/17 McKinney-Vento Training at Champlain Valley Educational Services
04/28/17 McKinney-Vento Training at WSWHE BOCES
04/25/17 Funding & Reimbursement (All Audiences)
04/27/17 Determining Eligibility (All Audiences)