NYS-TEACHS › Info by Topic: Privacy of Student Records

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NYS-TEACHS
at Advocates for Children

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TEL 800.388.2014
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info@nysteachs.org

PLEASE NOTE: In some cases, the resources on this page may not be current.


Important changes related to McKinney-Vento were included in the Every Student Succeeds Act of 2015 (ESSA). The changes went into effect October 1, 2016, and include: expanded transportation protections until the end of the school year for temporarily housed students who move into permanent housing, the inclusion of preschool in the definition of "school of origin" (children can stay in their school of origin and receive transportation to that school), and changes to the dispute resolution process which include the provision of all McKinney-Vento related services (for example, continued enrollment and transportation) until a final decision is issued. For more information about ESSA changes to the McKinney-Vento Act, see the State Education Department's Field Memo regarding Implementation of Changes to McKinney-Vento Homeless Act as a Result of Passage of Every Student Succeeds Act.

Please continue to check here for updated information about how new laws will impact policies and procedures in New York State, and as always, feel free to contact NYS-TEACHS at 800-388-2014 with any questions you may have.


Privacy of Student Records

Resources | Laws and Guidance

Privacy protections for students in temporary housing have been strengthened under the Every Student Succeeds Act of 2015 (ESSA). In general, a student's school records cannot be released without the consent of a parent under the Family Educational Rights and Privacy Act or FERPA. Additionally, ESSA and FERPA limit the kind of information a school district may share with third parties when verifying the eligibility of a student under McKinney-Vento There are several important exceptions to this rule that affect students experiencing homelessness. For example, parental consent is not needed if the release of records is for the purposes of enrollment in a new school. Also, in certain circumstances, unaccompanied youth experiencing homelessness may not need parental consent to access their educational records. Unaccompanied homeless youth are youth who are not in the physical custody of a parent or guardian AND lack a fixed, regular, and adequate nighttime residence. These students face additional barriers when attempting to access their educational records, as they are often acting without the guidance of a parent or guardian. Click on the links below to get more information on the privacy laws regarding student educational records.

Frequently Asked Questions and Answers

Find answers to commonly asked questions about privacy of student records for students in temporary housing situations.

Resources

Confirming Eligibility for McKinney-Vento Services: Do's and Don'ts for Local Liaisons [PDF]

This document provides helpful information on what to do and what not to do when determining if a student is eligibile for services under McKinney-Vento, and enrolling a student in temporary housing in school.

Laws and Guidance

2016 - Education for Homeless Children and Youth Program: Non-Regulatory Guidance [PDF]

On July 27, 2016, the U.S. Department of Education (DOE) released Non-Regulatory Guidance for the Education for Homeless Children and Youths Program. The Every Student Succeeds Act of 2015 (ESSA) provides heightened privacy protections for students in temporary housing. Under the newly reauthorized McKinney-Vento Act provisions in ESSA, information about a temporarily housed student's living situation is no longer considered directory information, and such information must be provided with the same protections as other non-directory, personally identifying information contained in the student's education records under FERPA.

Family Educational Rights and Privacy Act (FERPA) [PDF]

The Family Educational Rights and Privacy Act (FERPA) protects the privacy of educational records and generally requires schools to have written permission from a parent before releasing any information from a child's records.

Accessing Student Records Under FERPA [PDF]

This Guidance from the Family Policy Compliance Office (FPCO) at the U.S. Department of Education, "Family Educational Rights and Privacy Act (FERPA) and the Disclosure of Student Information Related to Emergencies and Disasters" contains information that can assist unaccompanied youth and their caregivers in accessing student educational records. The Guidance clarifies in question 3 that caregivers can access educational records, even if they are not legal guardians and are not related to the student. The Guidance also explains in questions 5 and 6 that schools can give unaccompanied youth full access to their own records, even when they are under 18. (Once they turn 18, students have the right to access their records.)

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Upcoming Workshops and Trainings

04/04/17 McKinney-Vento Enhanced Grantee Meeting (Invite Only)

04/05/17 McKinney-Vento Baseline Grantee Meeting (Invite Only)

Upcoming Webinars

03/16/17 Early Childhood Education Programs for Children in Temporary Housing (NYS, Outside of NYC)

03/21/17 Trauma-Sensitivity and School Success (All Audiences)

03/22/17 Early Childhood Education Programs for Children in Temporary Housing (NYC)

Schedule for Winter/Spring 2017 Webinar Series

Recorded Webinars and Materials

More dates, information and registration

Workshops and Training Materials

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